Constitution of CVRAM PDF Print E-mail

ARTICLE IX

Audit

The Annual general Meeting shall appoint as paid Auditor a qualified Accountant or firm of Accountants who shall not be a member of the Association. The Auditor thus appointed shall hold office of appointment until he resigns or until his appointment is otherwise terminated by the General Meeting. The Auditor shall be required to audit the accounts of the Association for the year and to prepare a report or certificate for the Annual general meeting.

ARTICLE X

Executive Committee and Officers

  1. The association shall be administered by an Executive Committee (herein referred to as "The EXCO") which Committee shall comprise the President, the Vice President, the Secretary, the Treasurer, and three (3) elected Ordinary EXCO Members and up to two (2) Ordinary EXCO Members to be appointed by the President.
  2. All Members of the EXCO and Office-Bearers performing executive functions shall be Malaysian citizens.
  3. The President, the Vice President, the Secretary, the Treasurer and two elected Ordinary EXCO Members shall retire at the end of each complete year of office and shall be eligible for re-election at the Annual General Meeting at which they retire.
  4. The two Ordinary EXCO Members to retire in each year shall be Corporate members and they shall be those who have been longest in office since the last election. But as between persons who become Ordinary EXCO Members on the same day, those to retire shall (unless they agree amongst themselves) be determined by lot. The appointed members shall also retire.
  5. The Authority of EXCO - The EXCO shall have authority:
    1. To admit members , suspend or terminate their membership or accept their resignation. The EXCO's decision shall be final unless reversed by a General Meeting;
    2. To determine any question relating to the interpretation of this Constitution. The decision of the EXCO shall be binding on all members until and unless countermanded by members at a General Meeting;
    3. To fix date, place and main agenda items of EXCO and General meetings;
    4. To formulate and approve policies and strategies of the Association;
    5. To draw up plans, work programmes and projects of the Association;
    6. To draw up annual and special budgets of the Association;
    7. To draw up by-laws, rules and regulations not inconsistent with the Constitution;
    8. To represent or determine the representation of the Association at meetings and negotiations with other organizations;
    9. To convene the Annual General Meeting and Extraordinary General meeting;
    10. To appoint sub-committees for specific purposes and may delegate to such sub-committees such powers as it may consider necessary; to appoint distinguished persons as Honorary Members without voting rights and powers to hold office in the EXCO; and
    11. To undertake such measures as may be necessary to achieve the objects of the Association.
  6. Duties of Office-Bearers - The duties of the office-bearers are as follows:
    1. The President shall act as the Chairman at all General Meetings and EXCO Meetings. He shall also be responsible for the overall management of the affairs of the Association.
    2. The Vice President shall deputize for the President in the latter's absence and shall carry out such functions of the President as may be delegated to the Vice President by the President.
    3. The Secretary shall be responsible for the overall administration of the association including the keeping of all records and membership registration. He/She shall file the Annual Returns within 60 days from the date of the Annual General Meeting to the Registrar Of Societies.
    4. The Treasurer shall be responsible for the overall financial affairs of the Association including keeping of the subscription book and records of accounts.
    5. The ordinary EXCO Members shall assist any duties as directed by the President or EXCO.
  7. All Ordinary EXCO Members shall be eligible for election to the EXCO unless provided to the contrary in any by-laws rules and regulations of the Association.

 



 
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