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Annual and Extraordinary General and Committee Meetings

  1. The Annual General Meeting (AGM) of the Association shall be held before September 30th of every calendar year.
  2. The business of the annual general meeting shall include the following:
    1. To receive the Committee's report on the working of the association during the previous year.
    2. To receive and adopt the Annual report and the Audited Accounts of the Association for the preceding calendar year;
    3. To elect members of Executive Committee and Auditors for the ensuing year except two EXCO members who have been appointed by the President;
    4. To decide on other matters as may be put before it.
  3. A notice of the Annual general Meeting stating the date, time and place and calling for motions for discussion and nominations for the election of the Executive shall be sent by the Secretary to all members not less than 30 days before the date fixed for the AGM.
  4. Nomination for the election of Office-bearers and Members of the Executive Committee and motions for discussion at the AGM must be sent to reach the Secretary not less than 14 days before the Meeting.
  5. The Secretary shall send to all members at least 7 days before the meeting a notice and an agenda including copies of Minutes and Reports, motions and nominations for the Executive. Committee, together with an Audited Accounts of the Association for the previous year. Copies of these documents will also be made available at the Registered place of business of the Association for the perusal of members.
  6. The President shall call an Extraordinary General meeting of the Association within 30 days after receipt of a request in writing sent by no less than one quarter of the total Ordinary Members of the Association or whenever decided by the Executive Committee.
  7. At least 21 days' notice of an Extraordinary General Meeting shall be given to all members of the Association.
  8. The business of the Extraordinary General Meeting shall be specific in the notice convening the Meeting and no other business shall be conducted or discussed at the Meeting.
  9. The Executive Committee shall meet at least three times a year.
  10. Any Member of the Executive Committee who is absent from threeconsecutive Meetings without satisfactory explanation shall be deemed to have withdrawn from the Executive Committee and a successor may be co-opted by the Executive Committee to serve until the next Annual general Meeting including to replace those who resigned voluntarily.


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